Gathering Oaks Properties, LLC

254-307-1819

info@gatheringoaksretreat.com

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Single Day Events at Gathering Oaks

event planning

Gathering Oaks Retreat is the ideal place for your next event. Whether it is a single day or an entire week, we can accommodate your group! We've provided some ideas below to get you started, but the only limit is your imagination!

Weddings

Family Reunions

Class Reunions

Homecoming Parties

Birthday Parties

Holiday Parties

Charity Functions

Corporate Events and Retreats

Church Retreats

Girls or Guys Weekends

WEEKDAY RETREAT PACKAGES

Retreat = $3,000

One night of lodging on a weekday to include the entire property with 18 bedrooms and bathrooms plus the Whispering Vines meeting room. Lodging for up to 50 people to include The Gathering House, luxury/ handicap accessible suite, 2 bedroom cottage and  11 private suites.   This package ensures private access to the pool and courtyard.   Add as many nights as you'd like to customize your retreat for $2,000 per night (Sunday -Thursday only). 

Weekend Lodging Packages

Reconnect = $3,400   

Two nights of lodging to include Gathering House, the luxury/handicap accessible suite, and two bedroom cottage. This package does not guarantee total privacy for your group but we will put a block on your dates and accept separate payments for our 11 private rooms from your guests.  Event block ends 3 months prior to event date.


 

Reunite = $7,600           

Two nights of Lodging for up to 50 people to include The Gathering House, bridal/luxury/ handicap accessible suite, two bedroom cottage and  11 private suites.  This package ensures private access to the pool and courtyard. 

*Event fee add on = $1,200

The event fee will be assessed if hosting more than 50 guests included in the Reunite Lodging Package  (ex. Wedding of 150 guests).  This fee includes the Whispering Vines Party Room plus tables, chairs and linens for 50 guests.   

Rejoice  = $9,800

The entire property for three nights including private access to Whispering Vines Venue, courtyards, pool, 2,000 sq/ft and 5,000 sq/ft event space PLUS lodging for up to 50 people in The Gathering House, bridal/luxury/handicap accessible suite, 2 bedroom cottage and 11 private suites.  This package ensures private access to all common areas including the venue, pool and courtyard. 

 

THE WHISPERING VINES VENUE AND PATIO  = Events Friday or Saturday $800 OR Sunday - Thurs $500

The Whispering Vines Patio boasts a beautiful pergola with string lights to set the stage for a dreamy event.

(Max occupancy of 50 people.)   

Included:

  • 1,600 sq/ft total with 800 sq/ft indoors and 800 sq/ft outdoors under the pergola

  • 7 - 60 inch round tables, 4 rectangle tables, linens, and white padded chairs provided for 50 people

  • 8 hours of access to the Whispering Vines  on the day of event

  • Includes The Whispering Vines  public restroom and kitchenette

  • Regular coffee pot, coffee, and mugs

WEEKDAY EVENT (SUNDAY-THURSDAY) = $1,200  

Create your private weekday event at Gathering Oaks Retreat.  

Included:

  • Two planning meetings onsite

  • Choice of outdoor event site - Courtyard, Whispering Vines, Open Air Ranch, pool and all outdoor spaces

  • The Whispering Vines (800 sq/ft indoor space), patio (800 sq/ft), public restroom and kitchenette

  • 7 - 60 inch round tables, 4 rectangle tables, and 50 white padded chairs provided in Whispering Vines

  • Offer valid Sunday through Thursday with day of event access from 12 p.m. to 10 p.m.

  • This package may be added to the Reunite Lodging Package for a Friday or Saturday event. 

THE GATHERING OAKS = Private event on a Friday or Saturday for a single day event  = $4,800

Enjoy creating your dream event at The Gathering Oaks Retreat.  

Included:

  • Three planning meetings onsite

  • Choice of outdoor event site - Courtyard, Whispering Vines, Open Air Ranch, pool and all outdoor spaces

  • Access to the Gathering House and the Whispering Vines

  • 7 - 60 inch round tables, 4 rectangle tables, and 50 white padded chairs provided in Whispering Vines plus seating for an additional 50 in the Gathering House

  • Day of event access from 11 a.m. to 11 p.m.

  • 3  public restrooms and large caterer’s kitchen with ice maker attached to The Gathering House

A la Carte Add Ons

Lodging for one night:  

 

Gathering House with full kitchen and  2K, 2Q, 2F, 2T and futon  (sleeps 12)

$699 weekday/$999 weekend/ night

Luxury Casita - king bed (sleeps 2)

$209 weekday/$299 weekend/night

Two bedroom cottage with kitchen, 2 kings and a futon (sleeps 6)

$279 weekday/$399 weekend/night

4 Tiny Houses with kitchenette,  queen bed and couch (sleeps 3)

$159 weekday/$199 weekend/night each

4  King bedroom suites (sleeps 2)

$129 weekday/$189 weekend/night each

3  Queen bedroom suites (sleeps 2)

$119 weekday/$169weekend/night each

Daily Rental of Meeting Space:

Whispering Vines Venue and Patio including 50 white padded chairs, 4 rectangle tables,  7 - 60 inch round tables, linens, kitchenette and public restroom

$500 weekday/$800 weekend/day

*All rates subject to applicable 8% Texas hotel taxes and applicable cleaning fees.

**Events will require a minimum of 2 security officers at $35 per officer per hour and additional officers may be required for every 150 persons.  TABC certified bartender required.  All policies of Gathering Oaks Properties must be reviewed and agreed upon with signature to contract prior to event.   An additional $500 refundable damage deposit will be collected prior to event.