Gathering Oaks Properties, LLC

254-307-1819

info@gatheringoaksretreat.com

Site Visitors to Date:

How many beds are on the entire property?

38 beds in 19 rooms:  

9 kings, 9 queens, 4 fulls, 3 twins, 8 futons, and 3 cots.

Where are the rooms located and what kind of amenities and beds do they have?

See Map and Descriptions Below for Room Locations:

#1Q, 2Q, 3Q, 4Q- 4 private Tiny Houses with shower & kitchenette (microwave, mini-fridge, 5 cup coffee pot & sink)  Queen bed and futon/couch ( 2 adults & 2 kids)

#5K , 6K, 7K- 8K- 4  private King Hotel suites with shower, futon couch, TV, mini-fridge, and 5 cup coffee pot. King bed plus futon/couch ( 2 adults & 2 kids) Rooms are not connected but all share the same building.

#9Q, 10Q, 11Q- 3 private Single Queen Hotel suites (sleeps 2 )  TV, 5 cup coffee maker, mini-fridge, standing shower.  Rooms are not connected but all doors are on one side and share the same building.

#12K- Luxury Casita with king bed (sleeps 2) plus an additional small room with vanities and wet bar that would fit a pack n play with sliding door.  Mini fridge, 5 cup coffee maker, TV, desk, dresser, chaise lounge, and large handicap accessible shower.

#13 & 14- Two bedroom cottage with kitchen (stove, refrigerator, & sink). King bedroom 13 has a shower/tub, TV & a futon. King bedroom 14 has a Jacuzzi tub/no shower and TV. There is also a queen murphy bed in the King bedroom 14 that can sleep 2. (sleeps 6)

 

Gathering House with a full kitchen and 2 Kings, 2 Queens, 4 Fulls, 3 Twins and futon  (sleeps 14+)

Left wing of the Gathering House:

#15- Double Queen bedroom with separate full shower/tub bathroom across the hall

#16- King bedroom with connected half bathroom and TV

Right wing of the Gathering House

#17- Master bedroom with attached bathroom with shower, TV, futon, and desk.  Room for air mattress or cot if needed. 

#18- Upstairs Hideaway bedroom with 2 full beds & 2 pull out hideaway twins, half bath, and TV

#19- Bunk Room with full over full beds and a pullout twin mattress with NEWLY renovated full shower/tub bathroom

 

Catering Kitchen in the Gathering House is equipped with additional refrigerator, large ice-maker, extra space for prep or storage, sinks and half bath for catering staff.

The center of the house holds the gathering space focused on the large kitchen island with 4 barstools.  It comes equipped with pots/pans, plates, glasses, wine glasses and cutlery. There are 3 ovens, 1 stovetop, large side by side refrigerator and farmhouse sink.  We have several flat bottom 12 cup coffee pots and a tea maker. There are 4 rectangular farm tables with benches that seat 28 to 30 plus 4 pub tables and bar stools in the connected and enclosed patio bar with seating for 12.

 

#20-Whispering Vines party/ meeting room- 800 sq/ft indoors with 800 sq/ft patio space.  Fits up to 50 people at  five 60" round tables with 10 chairs per table. We have 75 white padded garden chairs and 10 round tables plus 5 rectangular folding tables total for use if you rent this space.  They can also be set up in the central courtyard outside. Full bathroom & shower and a kitchenette including microwave, sink, refrigerator, and 12 cup coffee pot with mugs.  

How far is Gathering Oaks from downtown Waco, Baylor and Magnolia Market?

We are located at 316 Canyon Oaks Rd, Crawford, TX

Approximately 15 minutes from downtown Waco's many attractions and Baylor University.

WHY WACO?  What are some of the best local attractions?

Below are some local favorites for all ages:

  • Antiquing 

  • Balcones Whiskey Distillery Tours

  • BSR Cable Park (wakeboarding and tubing)   bsrcablepark.com 

  • Downtown Waco Food Trucks

  • Dr. Pepper Museum

  • Findery:  shopping downtown Waco

  • Hippodrome Theater for movies and dining

  • Homestead Heritage

  • Horseback riding http://www.easydoesitfarms.com/

  • Kissing Tree Winery

  • Lake Waco - 5 minutes away 

  • Mammoth National Park

  • Magnolia Market and Silos - 20 minutes

  • Market at the Mill in Clifton: shopping for unique finds 

  • Mayborn Museum

  • Milo All Day:  restaurant downtown

  • Paddleboarding or kayaking on the Brazos. https://www.wacopaddlecompany.com

  • Red Caboose Winery in Clifton

  • River Cruise down the Brazos River with or without dinner https://wacoriversafari.com

  • Smore's by the firepit

  • Tonkawa Falls: https://havingfuninthetexassun.com/2017/06/12/tonkawa-falls-crawford/amp/

  • Valley Mills Winery

  • Waco Winery downtown 

  • Waco Wine Tours will pick up at Gathering Oaks

  • Waco Pedal Tours

  • Waco Zoo

Do you have preferred caterers?

Any caterers are welcome with pre-approval from Gathering Oaks staff.  See our local vendors page for some suggestions.

 

What activities do you offer on the property?

We offer outdoor games such as washers, horseshoes, corn hole, giant Jenga, outdoor dominoes and dice.

We also have a tennis court with beautiful views!

There is a pool for use in the warmer months.

There is a playground for smaller kids and swings for bigger kids.

We have a bonfire pit that can be filled with wood upon request for a fee.  The use of our gas fire tables comes complimentary when booking some of our rooms. 

There is a charcoal grill available for guest use.

What is the cancellation policy?  

For the two bedroom cottage, luxury casita, single suite or tiny house:  

  • A $45 non-refundable cancellation fee may be applied to all reservations.

  • A non-refundable $45 deposit is required to book an individual room with the balance due 14 days prior to arrival. 

  • No shows and early departures will not receive any refunds.

  • Reservations canceled less than 14 days from the day of arrival will be charged a cancellation fee equal to one night’s stay plus tax.

  • Individual rooms may be rented up to 3 months in advance. Room requests more than 3 months in advance may be approved if joining a large group or booking multiple days. 

 

For The Gathering House, group lodging package, or the entire property: 

  • Down payment to reserve the property is non-refundable. 

  • Full rental fee will be collected 90 days prior to renter stay.

  • Any cancellation after the final payment is made and less than 90 days from check-in will result in loss of full rental fee.

  • The Gathering House or group lodging package may be rented one year in advance.

  • The entire property may be rented up to 2 years in advance.