Yes. We have two wedding packages. The first option is where the host covers the cost of all lodging. The second option allows guests to pay for their own lodging through Gathering Oaks.

We have tables and chairs for 100 guests. If you are hosting more than 100 guests, you'll need to rent additional items from local vendors. Inside the Gathering House, we can accommodate 75 guests seated. Outside we can accommodate up to 200 guests.

You may choose your own caterer as long as they have a catering license and they sign our rules and policies sheet for new vendors. Here is the link to our Preferred Vendors. You can bring your own alcohol but it must be turned over to a licensed bartender to serve during your wedding. No cash bars or kegs.

White Garden Chairs (Qty 100) Wood Top Farm Tables (6 Foot – Qty 4)

60 inch Round Tables (Qty 12)

Rectangular Table (6 foot - Qty 4)

Rectangular Table (8ft - Qty 1) Inside Bar

We will bring tables and chairs to the location of your choice. You will be responsible for placing them where you want them and moving them from the ceremony to the reception site. Or you may elect to purchase enough additional chairs for both locations.

No, you can choose all of your vendors but if you're looking for recommendations we can point you in the right direction. Preferred Vendors List.

We can sleep up to 50 guests in our 19 modern-rustic bedrooms. Check out details on the Lodging page. You can sleep up to 20 more guests by renting our Upscale Tiny House and the farmhouses across the street from Gathering Oaks.

The bride and groom are not always expected to pay for everything. Lodging costs are up to your own discretion. Our invoicing and contract is directly with the Renter, and we do not accept individual payments from your guests. However, we can help with the breakdown of individual room cost if you would like to suggest the amount for your wedding party or family to reimburse you.

Yes, in one of our 4 Tiny Houses with a $50 pet fee. Dogs are not permitted in any other rooms.

The turf area is 30x55 and it can fit a 20x40 size tent. The tent must be anchored with water barrels.

4pm. Please plan accordingly to make efficient use of your time at the venue.

The covered pavilion is 27x27 with 6 ft of uncovered concrete extending in the back. You can seat 100 guests underneath the covered pavilion and additional guests can overflow into the courtyard.

The sport court is 50x100 and can fit a 40x100 tent or smaller.

Fireworks are not allowed. Sparklers are allowed as long as they are properly disposed of in a sand/water bucket and thrown in the trash after use.

Yes, candles are allowed as long as the flame is completely contained inside the votive/holder.

For the outdoor ceremony, we only allow light-colored real petals. No dark colors (especially red) petals are allowed as they will stain the concrete walkways. These are available through your florist. Fake petals are not allowed. Confetti is not permitted.

Yes. Gathering Oaks approved security must be in place at the start of the ceremony and must remain on the premises until the DJ/band is over and the bartender has stopped serving alcohol. Gathering Oaks will hire the necessary security for your event.

No smoking of any kind (including e-cigs) is allowed within 10 feet of any building. There are designated smoke receptacles to dispose of any cigarettes in the courtyard. Evidence of smoking indoors or cigarette/cigar butts left on the ground or indoor receptacles will result in loss of Renter damage deposit.

Yes! All weddings at Gathering Oaks Retreat are required to have one-day event liability insurance through WedSure. The cost is approximately $125.

Our parking lot can accommodate up to 75 cars and is large enough for shuttles or buses should you want to look into that option for your guests or bridal party.

No. If you prefer linens for the tables, they can be rented easily through one of the several great rental companies in Waco. There are also great rental options for china, silverware, napkins etc. Preferred Vendors List.