Gathering Oaks Retreat is a serene and secluded wedding venue located on 30 acres just outside of Waco, TX. With onsite lodging for 50, it is the perfect place for your friends and family to gather and stay during your wedding weekend. As a bride, enjoy the simplicity of having everything and everyone you love in one place with space for the rehearsal dinner, bridal luncheon, ceremony, reception, and lodging.
Intimate outdoor weddings are our specialty! The grounds are beautifully landscaped, providing multiple outdoor wedding options, and a natural picturesque setting for our rustic wedding set among towering oak trees and lush greens.
To keep your wedding weekend private, you are required to rent all the rooms on the property.
Choice of ceremony and reception area
Bridal Suite with dressing room
60" round dinner tables, white garden chairs, and various rectangular tables
The Open Air Ranch provides 5,000 sq. ft of concrete event space surrounded by string lights and overlooking 15 acres of Texas land. Fits tents up to 50x100 ft.
The courtyard ceremony site provides 2,000 sq. ft of covered concrete event space in the courtyard under a canopy of trees lit by string lights.
Use of courtyard games, pool, and fire pits.
Two on-site planning meetings
FREQUENTLY ASKED QUESTIONS
Do I have to rent the whole property to have my wedding here?
Yes, unless you are having a midweek or Sunday wedding, you are required to rent the entire property (including all lodging accommodations).
How many people can you accommodate?
We have tables and chairs for 100 guests. If you are hosting more than 100 guests, you'll need to rent additional items from local vendors. Inside the Gathering House, we can accommodate 75 guests seated. Outside we can accommodate up to 200 guests.
What is your catering and alcohol policy?
You may choose your own caterer as long as they have a catering license. You can bring your own alcohol but it must be turned over to a licensed bartender to serve during your wedding. No cash bars.
Do I have to use a specific vendor?
No, you can choose all of your vendors but if you're looking for recommendations we can email you some of our favorites.
How many guests can you accommodate overnight?
We can sleep up to 50 guests in our 19 modern-rustic bedrooms. Check out lodging here.
Can my guests pay for their own rooms?
Yes! With overnight accommodations, the bride is not expected to pay for everything. We try to make everything as easy as possible for you. The host can either choose to pay for the wedding package or we can invoice your overnight guests directly.
What are the dimensions of the turf area and what size tent does it fit?
The turf area is 30x55 and it can fit a 20x40 size tent. The tent must be anchored with water barrels.
When can I start setting up for the rehearsal dinner?
What are the dimensions of the covered pavilion and how many can be seated underneath?
The covered pavilion is 27x27 with 6 ft of uncovered concrete extending in the back. You can seat 100 guests underneath the covered pavilion and additional guests can overflow into the courtyard.
What are the dimensions of the tennis court and what size tent does that fit?
The tennis court is 50x100 and can fit a 40x100 tent or smaller.
Click here to see a recent wedding by Maddie Ray Photo.